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You should know exactly how much QuickBooks Online is going to cost before you commit to a plan. Intuit QuickBooks has been pushing its online products, so switching from QuickBooks Online to Desktop isn’t as easy, but it is possible. Go to the Settings gear icon and click “Export Data.” Then, select your reason for leaving.

When creating POs in Plus, you can input specific items you want to purchase. QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who’ll be using the program. For instance, QuickBooks Online Plus only costs $85 per month for up to five users as opposed to Desktop’s Premier, which costs around $2,000 per year for five users. QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface. QuickBooks Online files are also easier to share because you only need to invite a ProAdvisor to your company file, and they’ll have 24/7 access to your books.

If your business is service-based without any inventory, then Essentials should provide everything you need while saving you $30 per month compared to Plus. All QuickBooks Online plans have basic mobile accounting features, such as the ability to create and send invoices. However, higher-tiered plans have additional functionality, like the ability to enter bill payments and view reports. Plus includes inventory accounting that allows you to monitor stock items and quantity—a necessity if you’re selling products. It uses first-in, first-out (FIFO) inventory tracking, an essential feature that helps manufacturers or retailers determine how their inventory affects their profitability. It also lets you update inventory costs and quantities, separate taxable from nontaxable items, and set up alerts if you’re running out of stock.

  • It’s a great fit if you’ll be doing the bookkeeping yourself and don’t need inventory accounting.
  • QuickBooks Premier is robust, locally-installed software with plenty of features and 200+ integrations.
  • The QuickBooks mobile app is also available for free and lets you manage your account on the go.

Most midsize businesses can’t afford to (and don’t need to!) spend that much cash on accounting software. You can infer this from the plan’s name alone, but with a cost that high, Enterprise’s price is best suited to enterprises. Still, bear in mind that with only 40 users and a focus on accounting, Enterprise is far from a total enterprise resource planning (ERP) solution. Whether QuickBooks Online is a better deal than QuickBooks Desktop depends on the needs of your business. QuickBooks Online can be a more cost-efficient option for businesses with multiple users that don’t want to navigate the steep learning curve of QuickBooks Desktop. However, QuickBooks Desktop may be the better value for businesses that want a locally installed software option with enhanced accounting features.

Features of Dancing Numbers for QuickBooks Desktop

Other helpful features in Plus are budgets, classes, customer types, locations, and unlimited report-only users. QuickBooks offers a free one-on-one meeting with a QuickBooks ProAdvisor for new users. Your ProAdvisor will help you set up your company file, including adding your business information, setting up accounts, and connecting your bank accounts. Clarify complexity with efficient inventory management and integrated payroll and time tracking. Plus, with access for up to 40 users, Enterprise can scale with your business as it grows.

Learn about all the differences in our comparison of QuickBooks Online vs Desktop. Meanwhile, Essentials gives you access to more than 40 reports, including those you can generate in Simple Start. You can drill down to a list of your outstanding invoices instead of only the total outstanding.

  • QuickBooks Plus is the most popular plan for businesses since it includes features such as inventory tracking, project management and tax support.
  • Its highest-tiered plan is the Advanced option, which costs $100 per month for the first three months, then $200 per month after that.
  • QuickBooks Online is one of the best accounting products for small businesses.
  • For small business owners new to the accounting scene, this service may bring much-needed peace of mind when managing your books and filing small business taxes.
  • QuickBooks Essentials is best for small businesses that are starting to grow and need up to three users and time tracking.

The main differences between the versions are your computer’s operating system and your business’s size. QuickBooks Mac Plus is not available for purchase directly through the QuickBooks website. Instead, you will need to contact QuickBooks Sales by phone or purchase a subscription through an authorized QuickBooks reseller. It only takes a few minutes to get up and running once you connect your bank account to QuickBooks.

QuickBooks Online Pricing & Costs Explained

By having all of your financial information in one easily accessible interface, you will be able to plan and prepare for the future with a high degree of accuracy. You can easily categorize your revenue and expenses and see exactly where your business’ money is coming from and going. Many small business owners think of using QuickBooks for one tool in particular.

Make a seamless switch to QuickBooks Online

But if your business sells goods or uses a lot of supplies, QuickBooks Plus will be much more useful for keeping track of purchase orders and vendors. It’s also a better pick if you have numerous big projects in the works that you want to assess for profitability. The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation. Discover’s lender network offering up to $3M in funding, no minimum credit score required.

Only QuickBooks Desktop Offers…

Common payment processing options include PayPal, Stripe, Square, and Authorize.Net. QuickBooks Online offers around 25 payment processors, or you can use QuickBooks Payments. This service uses your existing QuickBooks Online accounting information to determine your eligibility for a loan. If you choose this funding option, there are no origination fees and no prepayment fees, but you will be expected to make weekly payments plus APR. Payments vary based on your loan amount, credit score, and term length.

Is QuickBooks Online better than QuickBooks Desktop?

If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option. QuickBooks Online can be accessed anywhere you have of the stock an internet connection, and because it’s web-based, you can work with your accountant in real time. The QuickBooks mobile app is also available for free and lets you manage your account on the go.

But there are some general guidelines to know which version might be the one for your business (and your budget). In comparison with QuickBooks Desktop, QuickBooks Online is cloud-based, cheaper, easier to use, supports more integrations, and is unlikely to be discontinued by QuickBooks. Businesses with simple accounting needs and a smaller budget for software. All Self-Employed features, plus the ability to pay quarterly estimated taxes online through QuickBooks and transfer info to TurboTax.

QuickBooks Online offers a large selection of reports, but they aren’t industry-specific. All of these small costs can add up, making your end bill higher than the predictable $30-$200/month fee. QuickBooks offers six accounting products, but one of its online accounting plans will be the best choice for most small businesses.

QuickBooks Pro only supports up to three users, and you have to pay per user. QuickBooks Online supports up to 25 users based on the plan you select. Learn more about the differences between QuickBooks Online vs. QuickBooks Pro. QuickBooks Pro’s yearly subscription costs $549/year for a single user. Unfortunately, QuickBooks no longer offers this option for purchase online. To purchase QuickBooks Desktop Pro, you will need to contact QuickBooks Sales by phone.

Granted, you don’t have to be an accountant to learn QuickBooks Desktop either, but if you are new to accounting, you will need a lot of time to learn the program. While QuickBooks Online and QuickBooks Desktop offer contact management, only QuickBooks Desktop allows you to manage and track leads as well as contacts. Even though QB Desktop has more comprehensive features in general, there are some key features that only QuickBooks Online has, such as bookkeeping support. So, it really comes down to which features your business values most. QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user. QuickBooks Pro 2023 must be purchased through a reseller or a phone call with QuickBooks Sales.